Fleet Records

Overview

Fleet Records manages your equipment inventory. Track availability, maintenance, certificates, and assignment history.

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Viewing Fleet

Navigate to Manage > Fleet to see all equipment.

Statistics

• Total Fleet: All equipment items
• Available: Ready for hire
• On Hire: Currently rented
• Maintenance: Being serviced
• Sold/Disposed: No longer in fleet

Table Columns

• Asset No: Unique identifier
• Description: Equipment name
• Category: Equipment type
• Status: Current status
• Location: Where equipment is
• Last Service: Maintenance date

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Fleet Status

| Status | Meaning | |--------|---------| | Available | Ready for hire | | On Hire | With customer | | Reserved | Booked for future | | Maintenance | Being serviced | | Damaged | Needs repair | | Sold | No longer owned |

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Managing Equipment

Add New

1. Click Add Fleet Item
2. Enter details:
   • Asset number
   • Description
   • Category
   • Serial number
   • Purchase date and cost

Edit

1. Click on equipment row
2. Update details
3. Save changes

Documents

Attach certificates, manuals, photos:

1. Click Documents tab
2. Upload files
3. Set expiry dates for certificates

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Maintenance Tracking

1. Set service schedules
2. System alerts when service due
3. Record completed maintenance
4. Track costs and history